BlueDoc

BlueDoc is a Document Management System. BlueDoc is a powerful and easy to use tool for designing, storing, and controlling the documents in the electronic format.

Pros: This is a system that implements document management functions. First set of functions required are for inputting all kinds of documents into the system. This is from the hard disks of client machines. BlueDoc has a range of functions that make this easy. If the document is available only in paper format, it has scanning function built in too.

Creating and manipulating/arranging documents in a hierarchical directory structure is available. Create meaningful categories to define the document correctly as well as to help during retrieval, making the search more refined and specific. Storage database can be MS Access or SQL Server giving the system enterprise workload strength.

The document search functions allows you to build a query based on several criteria that may include full text search of well known document formats such as Word, Excel, Power Point, PDF, HTML and text etc. One could enforce security policies depending on which user group a particular user belongs, suitable access rights can be set while creating users in this client server system. Clients can be distributed over a network. Rights can be defined on a folder basis and user group rights as well as specific user rights defined. Document locking during an edit by any user is implemented too.

Workflows can be defined by creating tasks and assigning them to users. Graphic tools necessary for creating workflows are available. Inbox functions help with the workflow. Various versions are generated as a document goes through the workflow. History of revisions is available and can be viewed later.

Cons: No obvious problems were seen. However, what matters in such systems with realistic load on the system. Document search, retrieval etc would either scale appropriately or could saturate very fast giving rise to response time problems. This could not possible be tested without a large amount of documents present in the system. Thus performance of the search engine and that of the data base, particularly the transaction rate is the issues to watch out for. If they do then this certainly is a useful package.

Overall: 4 star category without doubt, assuming it performs alright under load.

Blue Project Software - BlueDoc is a document management system.
When you use BlueDoc DMS, you have the advantage of a powerful system necessary for designing, storing, and controlling the documents in the electronic format.
* You can define your own categories of documents and assign them additional information for classification purposes, thus simplifying their further retrieval from repository.
* Documents can be grouped and organized into folders having hierarchical structure.
* Featuring an efficient indexing engine, BlueDoc allows you to easily request queries based on multiple criteria, which may include even full-text search for popular file formats such as Word, Excel, PowerPoint, PDF, HTML, text and so on.
* BlueDoc is a client-server system designed especially for concurrent usage by many users. It gives you the possibility to create user groups with detailed specification of rights and access levels to various stored folders and documents.
* Using BlueDoc you can define workflows to improve the circulation of the documents in your office. The workflow definition can be easily accomplished using the provided graphical tool, which let you detailing the characteristics of the workflow by establishing the component tasks and assigning them to users.
* As the document undergoes various modifications, new versions of the same document may be created and stored for review or later possible usage.
* New documents can be added in various ways: directly from the hard disk, by scanning the hardcopy format or by creating and using your own document templates.